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Overview

Praxos provides comprehensive calendar management across Google Calendar and Microsoft Outlook Calendar.

Capabilities

  • Create events and meetings
  • Check your schedule
  • Find available time slots
  • Update and delete events
  • Invite attendees
  • Set reminders
  • Manage recurring events

Creating Events

Simple Event

User: Schedule lunch tomorrow at 1pm
Praxos: ✓ Created event "Lunch"
         Tomorrow, 1:00 PM - 2:00 PM
         [View in Calendar]

Meeting with Attendees

User: Schedule a meeting with john@company.com and
      sarah@company.com next Tuesday at 3pm for 1 hour
Praxos: ✓ Created meeting
         Title: Meeting
         When: Tue, Oct 15, 3:00 PM - 4:00 PM
         Attendees: john@company.com, sarah@company.com
         Meeting invites sent ✓

Detailed Event

User: Create a calendar event:
      - Title: Q4 Planning Session
      - Tomorrow 2-4pm
      - Location: Conference Room A
      - Add mike@company.com

Praxos: ✓ Created "Q4 Planning Session"
         Tomorrow, 2:00 PM - 4:00 PM
         Location: Conference Room A
         Attendee: mike@company.com
         Reminder: 15 minutes before

Checking Schedule

Today’s Schedule

User: What's on my calendar today?
Praxos: Today's schedule (Oct 10, 2024):

         9:00 AM - 9:30 AM
         Daily Standup

         11:00 AM - 12:00 PM
         Client Review Meeting
         With: client@external.com

         2:00 PM - 3:00 PM
         Sprint Planning

         4:00 PM - 4:30 PM
         1-on-1 with Manager

         You have 4 events today.

Specific Day

User: What do I have scheduled for next Monday?
Praxos: Schedule for Mon, Oct 14:

         10:00 AM - 11:00 AM
         Team Sync

         1:00 PM - 2:00 PM
         Lunch with John

         3:00 PM - 5:00 PM
         Workshop: New Tools

         3 events scheduled.

Date Range

User: Show my calendar for this week
Praxos: This week (Oct 10-16):

         Mon: 3 events
         Tue: 5 events
         Wed: 2 events
         Thu: 4 events
         Fri: 2 events

         Total: 16 events
         [Show details] [Export]

Finding Available Time

Personal Availability

User: When am I free tomorrow?
Praxos: Available times tomorrow (Oct 11):

         9:00 AM - 11:00 AM
         1:00 PM - 3:00 PM
         4:00 PM - 6:00 PM

         Total: 5 hours available

Meeting Scheduling

User: Find a 30-minute slot when John, Sarah, and I are all free this week
Praxos: Checking calendars...

         All available:
         • Wed, 2:00 PM - 3:00 PM
         • Thu, 10:00 AM - 12:00 PM
         • Fri, 11:00 AM - 12:00 PM

         [Schedule for Wed 2pm] [Other times]

Specific Constraints

User: When can I schedule a 2-hour meeting this week in the afternoon?
Praxos: 2-hour afternoon slots available:

         Tue: 2:00 PM - 4:00 PM
         Wed: 1:00 PM - 3:00 PM
         Thu: 3:00 PM - 5:00 PM

         [Schedule] [See more times]

Managing Events

Update Event

User: Move tomorrow's team meeting from 2pm to 3pm
Praxos: ✓ Updated "Team Meeting"
         New time: Tomorrow, 3:00 PM - 4:00 PM
         Updated invites sent to 5 attendees

Cancel Event

User: Cancel my 4pm meeting today
Praxos: Found event: "1-on-1 with Manager" at 4:00 PM
         Cancel this event?
User: Yes
Praxos: ✓ Event cancelled
         Cancellation notice sent to attendees

Add Attendees

User: Add alice@company.com to tomorrow's planning meeting
Praxos: ✓ Added alice@company.com to "Planning Meeting"
         Meeting invite sent

Recurring Events

Create Recurring

User: Schedule a daily standup at 9am on weekdays
Praxos: ✓ Created recurring event
         "Daily Standup"
         Every weekday at 9:00 AM
         Duration: 30 minutes
         Starting: Tomorrow

Modify Series

User: Change all future standups to 9:30am
Praxos: ✓ Updated recurring event
         New time: 9:30 AM (weekdays)
         Applies to: All future instances

Reminders

Set Reminder

User: Remind me 30 minutes before my next meeting
Praxos: ✓ Set 30-minute reminder for "Client Review"
         You'll be notified at 10:30 AM

Default Reminders

Configure default reminders:
  • 15 minutes before (default)
  • 1 hour before
  • 1 day before
  • Custom timing

Time Zones

Time Zone Aware

User: Schedule call with Tokyo office at 9am their time
Praxos: Tokyo is currently JST (UTC+9)
         9:00 AM JST = 5:00 PM PDT (your time)

         Schedule for:
         Today, 5:00 PM PDT (9:00 AM JST tomorrow)?
User: Yes
Praxos: ✓ Created "Call with Tokyo Office"
         Today, 5:00 PM - 6:00 PM PDT
         Note: 9:00 AM - 10:00 AM JST

Multi-Zone Display

User: What time is my 2pm meeting in London time?
Praxos: Your meeting at 2:00 PM PDT is:
         • 10:00 PM BST (London)
         • 6:00 PM EDT (New York)
         • 11:00 PM CEST (Paris)

Integration-Specific Features

Google Calendar

  • Multiple calendar support
  • Color coding
  • Event attachments
  • Meet links auto-generation
  • Rich descriptions

Microsoft Outlook

  • Teams meeting integration
  • Room booking
  • Response tracking
  • Category management
  • Shared calendars

Smart Features

Conflict Detection

User: Schedule team meeting tomorrow at 2pm
Praxos: ⚠️ Conflict detected
         You already have "Client Call" at 2:00 PM
         Available nearby times:
         • 1:00 PM - 2:00 PM
         • 3:00 PM - 4:00 PM
         [Schedule anyway] [Pick new time]

Buffer Time

User: I need 15-minute breaks between meetings
Praxos: ✓ Applied 15-minute buffer preference
         When scheduling, I'll ensure:
         - No back-to-back meetings
         - 15 minutes between events

Travel Time

User: Add 30 minutes travel time before in-person meetings
Praxos: ✓ Will account for travel time
         For meetings with location:
         - Block 30 min before
         - Suggest earlier departure

Configuration

Preferences

Set your calendar preferences:
  • Default event duration (1 hour)
  • Working hours (9am-5pm)
  • Default reminders
  • Time zone
  • Week start day

Multiple Calendars

Manage multiple calendars:
  • Work calendar (primary)
  • Personal calendar
  • Team calendars
  • Shared calendars
User: Add this to my personal calendar, not work
Praxos: ✓ Created in "Personal Calendar"
         [Move to another calendar]

Advanced Usage

Conditional Scheduling

User: Schedule review meeting next week only if the project is done
Praxos: ✓ Created conditional event
         "Project Review"
         Tentative: Next week TBD
         Condition: Project completion
         I'll remind you to confirm once project status is known

Batch Operations

User: Cancel all my meetings tomorrow
Praxos: Found 5 meetings tomorrow:
         • 9:00 AM - Daily Standup
         • 11:00 AM - Client Call
         • 2:00 PM - Team Sync
         • 3:00 PM - Planning
         • 4:00 PM - 1-on-1

         Cancel all 5 meetings?
User: Yes, except the client call
Praxos: ✓ Cancelled 4 meetings
         Kept: Client Call at 11:00 AM
         Cancellation notices sent

Troubleshooting

Calendar Not Syncing

  • Check integration connection
  • Verify OAuth tokens are valid
  • Re-authenticate if needed
  • Check calendar permissions

Events Not Appearing

  • Confirm correct calendar selected
  • Check date/time range
  • Verify time zone settings
  • Refresh calendar view

Permission Errors

  • Ensure calendar write permissions
  • Check shared calendar access
  • Verify attendee email addresses

Best Practices

  • Use clear, descriptive event titles
  • Always include relevant attendees
  • Set appropriate reminders
  • Add locations for in-person meetings
  • Include agenda in description
  • Respect others’ availability

Next Steps