> ## Documentation Index > Fetch the complete documentation index at: https://docs.mypraxos.com/llms.txt > Use this file to discover all available pages before exploring further. # File Management > Access, upload, and manage files across cloud storage ## Overview Praxos helps you manage files across Google Drive, OneDrive, and Dropbox with intelligent search, organization, and processing capabilities. ## Supported Platforms * **Google Drive** - Full integration * **OneDrive** - Microsoft cloud storage * **Dropbox** - File storage and sharing ## Capabilities * Search and find files * Upload and download * Share files * Organize with folders * Process documents (PDF, Word, Excel) * Extract text and metadata * OCR for images ## Searching Files ### Simple Search ``` User: Find my Q4 report Praxos: Found "Q4_Financial_Report.pdf" Location: Google Drive > Work > Reports Last modified: Oct 5, 2024 Size: 2.3 MB [Open] [Download] [Share] ``` ### By File Type ``` User: Find all Excel files in my Drive Praxos: Found 23 Excel files: Recent: • Budget_2024.xlsx (Today) • Sales_Data.xlsx (Yesterday) • Inventory.xlsx (Oct 8) [Show all] [Sort by size] [Filter] ``` ### By Date ``` User: Show files modified this week Praxos: Files modified this week (34 files): Today (5): • Presentation.pptx • Notes.docx [...] This week (29): • Report_Draft.pdf • Data_Analysis.xlsx [...] ``` ### By Location ``` User: What's in my "Projects" folder? Praxos: "Projects" folder contains: Folders (3): • Project_Alpha • Project_Beta • Archive Files (12): • Overview.docx • Timeline.xlsx • Budget.pdf [...] Total: 3 folders, 12 files (45 MB) ``` ## Uploading Files ### Simple Upload ``` User: [Sends file] Praxos: Received "presentation.pptx" (5.2 MB) Upload to Google Drive? User: Yes Praxos: ✓ Uploaded to Google Drive Location: My Drive/ [View in Drive] [Move to folder] ``` ### To Specific Location ``` User: [Sends file] Save this to my Projects folder Praxos: ✓ Uploaded "design_mockup.png" Location: Google Drive > Projects/ Size: 1.8 MB [Open] [Share] ``` ### Multiple Files ``` User: [Sends 3 files] Praxos: Received 3 files (8.7 MB total): • document1.pdf • document2.pdf • spreadsheet.xlsx Upload all to Google Drive? User: Yes Praxos: ✓ Uploaded 3 files Location: My Drive/ Total size: 8.7 MB ``` ## Downloading Files ### Simple Download ``` User: Download my Q4 report Praxos: Found "Q4_Financial_Report.pdf" [Sends file] Size: 2.3 MB ``` ### By Search ``` User: Get the latest version of the budget spreadsheet Praxos: Found "Budget_2024_v3.xlsx" Last modified: Today, 2:30 PM [Sends file] Size: 456 KB ``` ## Sharing Files ### Create Share Link ``` User: Share my presentation with the team Praxos: Found "Q4_Presentation.pptx" Created share link: https://drive.google.com/file/d/abc123... Access: Anyone with link can view [Copy link] [Change permissions] [Send via email] ``` ### Share with Specific People ``` User: Share the budget file with sarah@company.com Praxos: ✓ Shared "Budget_2024.xlsx" With: sarah@company.com Permission: Can edit Notification sent ✓ ``` ### Change Permissions ``` User: Make my report view-only Praxos: ✓ Updated permissions for "Q4_Report.pdf" Access: Anyone with link can view Editing: Disabled ``` ## File Organization ### Create Folder ``` User: Create a folder called "Q4 Projects" Praxos: ✓ Created folder "Q4 Projects" Location: Google Drive > My Drive/ [Open folder] [Move files to folder] ``` ### Move Files ``` User: Move all PDFs from My Drive to the Reports folder Praxos: Found 12 PDF files in My Drive Move all to Reports folder? User: Yes Praxos: ✓ Moved 12 PDFs to Reports/ [View folder] ``` ### Rename ``` User: Rename "doc1.pdf" to "Final_Report.pdf" Praxos: ✓ Renamed file Old: doc1.pdf New: Final_Report.pdf Location: Reports/ ``` ### Delete ``` User: Delete all files older than 1 year Praxos: ⚠️ Found 87 files older than 1 year Total size: 234 MB These will be moved to Trash Delete all? User: Yes Praxos: ✓ Moved 87 files to Trash Freed up: 234 MB [Empty trash] [Restore] ``` ## Document Processing ### Extract Text from PDF ``` User: [Sends PDF] What does this document say? Praxos: Processing "Contract.pdf"... Document Summary: - 12 pages - Contract type: Service Agreement - Parties: Company A and Company B - Term: 2 years starting Jan 1, 2025 - Value: $50,000 annually Key sections: 1. Scope of Work (pages 1-3) 2. Payment Terms (pages 4-5) 3. Termination Clause (page 8) [Show full text] [Ask questions] ``` ### Extract from Images (OCR) ``` User: [Sends image of receipt] Praxos: Processing image with OCR... Receipt Details: Store: Coffee Shop Date: Oct 10, 2024 Total: $12.50 Items: - Latte: $5.00 - Sandwich: $7.50 [Export to spreadsheet] [Save to expenses] ``` ### Word Document Analysis ``` User: [Sends .docx] Summarize this document Praxos: Analyzing "Proposal.docx"... Document: Project Proposal Length: 2,450 words, 8 pages Sections: 6 Summary: Proposal for new customer portal development. Timeline: 3 months, Budget: $75K Team: 5 developers, 1 designer Key features: Dashboard, reporting, mobile app [Ask questions] [Extract specific section] ``` ### Excel Processing ``` User: [Sends .xlsx] What's the total in column C? Praxos: Processing "Sales_Data.xlsx"... Sheet: Q4 Sales Column C (Revenue): Total: $1,245,678 Average: $12,456 Rows: 100 Top 3 values: 1. $45,678 (Row 23) 2. $42,890 (Row 67) 3. $39,234 (Row 12) [Show chart] [Export summary] ``` ## Batch Operations ### Bulk Upload ``` User: Upload all files from my Downloads folder to Drive Praxos: Found 24 files in Downloads (total: 156 MB) Upload all to Google Drive? User: Yes, to the "Uploads" folder Praxos: Uploading 24 files... ✓ Complete (24/24) Location: Google Drive > Uploads/ Total: 156 MB ``` ### Bulk Download ``` User: Download all files from the "Project Alpha" folder Praxos: "Project Alpha" contains 18 files (total: 89 MB) [Sends ZIP archive: Project_Alpha.zip] Size: 89 MB ``` ### Bulk Share ``` User: Share all files in Reports folder with team@company.com Praxos: Found 23 files in Reports/ Share all with team@company.com? Permission: Can view User: Yes Praxos: ✓ Shared 23 files Notification sent to team@company.com ``` ## File Conversions ### PDF to Text ``` User: Convert report.pdf to text Praxos: ✓ Converted "report.pdf" [Sends text file: report.txt] Original: 15 pages Extracted: 3,456 words ``` ### Image to PDF ``` User: Convert these 3 images to PDF Praxos: [After receiving 3 images] ✓ Created "combined.pdf" Pages: 3 Size: 2.1 MB [Send file] [Upload to Drive] ``` ## Integration Features ### Cross-Platform ``` User: Copy my Dropbox files to Google Drive Praxos: Found 45 files in Dropbox Copy all to Google Drive? User: Yes Praxos: Copying 45 files... ✓ Complete Destination: Google Drive > From_Dropbox/ ``` ### Sync Status ``` User: Is my Drive synced? Praxos: Google Drive sync status: ✓ All files synced Last sync: 2 minutes ago Pending uploads: 0 Pending downloads: 0 ``` ## Advanced Features ### Search by Content ``` User: Find documents containing "budget approval" Praxos: Searching file contents... Found 5 documents: 1. Q4_Planning.docx "...awaiting budget approval for..." 2. Email_Summary.pdf "...budget approval process complete..." [Show all matches] ``` ### Version History ``` User: Show previous versions of budget.xlsx Praxos: Version history for "budget.xlsx": Current (v4) - Today, 2:30 PM v3 - Yesterday, 4:15 PM v2 - Oct 8, 10:00 AM v1 - Oct 5, 9:30 AM [Restore version] [Compare versions] ``` ### Duplicate Detection ``` User: Find duplicate files in my Drive Praxos: Found 8 duplicate files: • presentation.pptx (2 copies, 10 MB) • report.pdf (3 copies, 6 MB) • data.xlsx (2 copies, 2 MB) Total wasted space: 18 MB [Remove duplicates] [Review manually] ``` ## Storage Management ### Check Usage ``` User: How much storage am I using? Praxos: Google Drive storage: Used: 8.3 GB / 15 GB (55%) Available: 6.7 GB Breakdown: • Documents: 3.2 GB • Photos: 2.8 GB • Videos: 1.5 GB • Other: 0.8 GB [Manage storage] [Upgrade] ``` ### Clean Up ``` User: Find large files I haven't used in 6 months Praxos: Found 12 large old files: • OldVideo.mp4 - 2.1 GB (8 months old) • Backup.zip - 1.5 GB (1 year old) • Presentation.pptx - 850 MB (7 months old) Total: 6.2 GB can be freed [Delete] [Archive] [Review] ``` ## Troubleshooting ### Upload Failures * Check file size limits (Google: 5TB, OneDrive: 250GB) * Verify internet connection * Check storage quota * Verify file isn't corrupt ### Can't Find File * Check spelling * Verify correct account * Check trash/deleted items * Search by file type or date ### Permission Errors * Verify file owner * Check sharing permissions * Re-authenticate integration * Request access from owner ## Best Practices * Use descriptive file names * Organize with folders * Regular cleanup of old files * Use version history * Share with appropriate permissions * Enable file recovery ## Security * Files encrypted in transit and at rest * Per-user credential isolation * Secure OAuth tokens * Permission-based access * Activity logging ## Next Steps