> ## Documentation Index > Fetch the complete documentation index at: https://docs.mypraxos.com/llms.txt > Use this file to discover all available pages before exploring further. # Email Management > Send, read, and organize emails with Praxos ## Overview Praxos helps you manage email across Gmail and Microsoft Outlook with intelligent features for reading, sending, searching, and organizing messages. ## Capabilities * Send emails * Read and search emails * Organize with labels/folders * Filter and sort * Attachments * Drafts management * Batch operations ## Sending Emails ### Simple Email ``` User: Send an email to john@company.com Praxos: What should the subject and message be? User: Subject: Team Update Message: Hey John, just wanted to share the latest... Praxos: ✓ Email sent to john@company.com Subject: Team Update [View sent email] ``` ### Quick Send ``` User: Email sarah@company.com about the meeting tomorrow at 2pm Praxos: ✓ Sent email to sarah@company.com Subject: Meeting Tomorrow Content: Hi Sarah, reminder that we have a meeting tomorrow at 2:00 PM. Looking forward to it! ``` ### Multiple Recipients ``` User: Send email to team@company.com and boss@company.com Subject: Project Complete Message: [your message] Praxos: ✓ Email sent to 2 recipients: • team@company.com • boss@company.com Subject: Project Complete ``` ### With Attachments ``` User: [Sends file] Email this report to stakeholders@company.com Praxos: ✓ Email sent with attachment To: stakeholders@company.com Subject: Report Attachment: Q4_Report.pdf (2.3 MB) ``` ## Reading Emails ### Recent Emails ``` User: Show my recent emails Praxos: Recent emails (last 10): 1. Sarah Chen - Re: Project Update 2 minutes ago 2. GitHub - Pull Request #234 15 minutes ago 3. Boss - Team Meeting Tomorrow 1 hour ago [...] [Show more] [Filter] ``` ### Unread Emails ``` User: What are my unread emails? Praxos: You have 12 unread emails: Priority: • Boss - Q4 Goals (2 hours ago) ⭐ • Client - Contract Review (5 hours ago) ⭐ Other: • Newsletter - Tech Updates (1 day ago) • LinkedIn - Connection request [...] [Mark all read] [Show details] ``` ### Read Specific Email ``` User: Show me the email from Sarah about the project Praxos: Email from Sarah Chen: From: sarah@company.com Subject: Re: Project Update Date: Oct 10, 2024, 2:30 PM Hi! Just wanted to update you on the project status. We've completed phase 1 and are moving into phase 2. The timeline looks good... [Reply] [Forward] [Archive] ``` ## Searching Emails ### By Sender ``` User: Find all emails from boss@company.com from last week Praxos: Found 8 emails from boss@company.com (Oct 3-10): 1. Team Meeting Tomorrow (Oct 9) 2. Q4 Goals (Oct 8) 3. Budget Approval Needed (Oct 7) [...] [Show full list] [Filter more] ``` ### By Subject ``` User: Search for emails about "budget" Praxos: Found 15 emails matching "budget": Recent: • Budget Approval (Oct 9) - Boss • Q4 Budget Planning (Oct 7) - Finance • Budget Review Meeting Notes (Oct 5) - Sarah [Show all 15] [Sort by date] ``` ### By Content ``` User: Find emails mentioning "deadline extension" Praxos: Found 3 emails with "deadline extension": 1. Re: Project Timeline (Oct 8) From: client@external.com "...approve the deadline extension request..." 2. Team Update (Oct 6) From: manager@company.com "...considering deadline extension due to..." [Read full emails] ``` ### Date Range ``` User: Show emails from last month Praxos: Emails from Sep 10 - Oct 10: Total: 347 emails Top senders: • GitHub (87 emails) • Team list (43 emails) • Boss (23 emails) [Filter] [Search within] ``` ### Combined Filters ``` User: Find unread emails from this week about "meeting" Praxos: Found 4 unread emails this week about "meeting": 1. Team Meeting Tomorrow (Today) From: boss@company.com 2. Meeting Notes Request (Yesterday) From: sarah@company.com [Show details] [Mark as read] ``` ## Organizing Emails ### Labels (Gmail) ``` User: Label the email from Sarah as "Project Alpha" Praxos: ✓ Added label "Project Alpha" Email: Re: Project Update User: Show all emails with label "Project Alpha" Praxos: 23 emails labeled "Project Alpha" Most recent: • Project Update (Today) • Weekly Status (Yesterday) • Meeting Notes (Oct 8) [...] ``` ### Folders (Outlook) ``` User: Move this email to the "Projects" folder Praxos: ✓ Moved to "Projects" folder Email: Re: Project Update User: What's in my Projects folder? Praxos: "Projects" folder contains 45 emails [Show contents] ``` ### Archive ``` User: Archive all emails from last month Praxos: Found 347 emails from last month Archive all 347 emails? User: Yes, except ones from my boss Praxos: ✓ Archived 324 emails Kept: 23 emails from boss@company.com ``` ### Delete ``` User: Delete all emails from "newsletter@marketing.com" Praxos: Found 87 emails from newsletter@marketing.com ⚠️ This will permanently delete 87 emails Confirm deletion? User: Yes Praxos: ✓ Deleted 87 emails ``` ## Email Actions ### Reply ``` User: Reply to Sarah's email: "Sounds great! Let's schedule a meeting." Praxos: ✓ Sent reply to sarah@company.com Re: Project Update ``` ### Reply All ``` User: Reply all to the team email with status update Praxos: Reply to all 5 recipients? • team@company.com • john@company.com • sarah@company.com • mike@company.com • boss@company.com User: Yes Praxos: ✓ Reply sent to all recipients ``` ### Forward ``` User: Forward the budget email to finance@company.com Praxos: ✓ Forwarded to finance@company.com Subject: Fwd: Q4 Budget Planning [View forwarded email] ``` ### Mark as Read/Unread ``` User: Mark all emails from GitHub as read Praxos: ✓ Marked 23 GitHub emails as read User: Mark the boss's email as unread so I remember to reply Praxos: ✓ Marked as unread "Q4 Goals" - boss@company.com ``` ## Drafts ### Create Draft ``` User: Draft an email to client@external.com about project delay Praxos: I'll help you draft that. What should I mention? User: [Provides details] Praxos: ✓ Created draft To: client@external.com Subject: Project Timeline Update [Review] [Edit] [Send] [Discard] ``` ### Edit Draft ``` User: Show my drafts Praxos: You have 3 drafts: 1. Project Timeline Update (5 min ago) 2. Meeting Follow-up (2 hours ago) 3. Budget Proposal (Yesterday) [Open] [Send] [Delete] ``` ## Filters and Rules ### Auto-Label ``` User: Automatically label all emails from github.com as "Code" Praxos: ✓ Created filter rule When: From github.com Action: Apply label "Code" Apply to existing emails? [Yes] [No] ``` ### Auto-Archive ``` User: Auto-archive newsletters after 7 days Praxos: ✓ Created filter rule When: Label = "Newsletter" AND Age > 7 days Action: Archive This will run automatically ``` ## Smart Features ### Summary ``` User: Summarize my unread emails Praxos: Unread email summary (12 emails): 🚨 Urgent (2): • Boss - Q4 Goals review needed • Client - Contract signature required 📅 Meetings (3): • Team sync tomorrow 10am • 1-on-1 with Sarah Friday 2pm • Client call next week ℹ️ Info (7): • Project updates, newsletters, notifications ``` ### Important Detection ``` User: What are my important emails today? Praxos: Important emails detected: ⭐ High Priority: • Boss - Urgent: Budget approval needed • Client - Decision required on proposal Based on: - Sender importance - Keywords - Previous interactions ``` ### Follow-up Reminders ``` User: Remind me to follow up on the client email if they don't reply Praxos: ✓ Set follow-up reminder Email: Proposal to client@external.com If no reply by: Oct 13 (3 days) I'll remind you to follow up ``` ## Attachments ### Download ``` User: Download the PDF from yesterday's email from John Praxos: Found attachment: Q3_Report.pdf From: john@company.com (Yesterday) [Download] [Preview] [Save to Drive] ``` ### Search by Attachment ``` User: Find emails with PDF attachments from this month Praxos: Found 12 emails with PDF attachments: 1. Q3_Report.pdf - John (Yesterday) 2. Contract_v2.pdf - Legal (Oct 8) 3. Proposal.pdf - Sarah (Oct 5) [...] ``` ## Batch Operations ``` User: Archive all read emails older than 30 days Praxos: Found 234 read emails older than 30 days Total size: 156 MB Archive all? User: Yes Praxos: ✓ Archived 234 emails Freed up 156 MB Emails moved to Archive ``` ## Configuration ### Preferences * Signature * Default font * Reply behavior * Attachment settings * Auto-responses ### Multiple Accounts ``` User: Send from my personal email instead of work Praxos: Sending from: personal@gmail.com (instead of work@company.com) ✓ Email sent ``` ## Troubleshooting ### Can't Send Email * Check recipient email address * Verify attachment size limits * Confirm email permissions * Check for authentication issues ### Emails Not Appearing * Check filter/search criteria * Verify correct account * Check spam/trash folders * Sync may be delayed ## Best Practices * Use clear subject lines * Keep emails concise * Archive regularly * Use labels/folders for organization * Unsubscribe from unwanted emails * Set up filters for automation ## Next Steps