> ## Documentation Index > Fetch the complete documentation index at: https://docs.mypraxos.com/llms.txt > Use this file to discover all available pages before exploring further. # Calendar Management > Schedule events and manage your time with Praxos ## Overview Praxos provides comprehensive calendar management across Google Calendar and Microsoft Outlook Calendar. ## Capabilities * Create events and meetings * Check your schedule * Find available time slots * Update and delete events * Invite attendees * Set reminders * Manage recurring events ## Creating Events ### Simple Event ``` User: Schedule lunch tomorrow at 1pm Praxos: ✓ Created event "Lunch" Tomorrow, 1:00 PM - 2:00 PM [View in Calendar] ``` ### Meeting with Attendees ``` User: Schedule a meeting with john@company.com and sarah@company.com next Tuesday at 3pm for 1 hour Praxos: ✓ Created meeting Title: Meeting When: Tue, Oct 15, 3:00 PM - 4:00 PM Attendees: john@company.com, sarah@company.com Meeting invites sent ✓ ``` ### Detailed Event ``` User: Create a calendar event: - Title: Q4 Planning Session - Tomorrow 2-4pm - Location: Conference Room A - Add mike@company.com Praxos: ✓ Created "Q4 Planning Session" Tomorrow, 2:00 PM - 4:00 PM Location: Conference Room A Attendee: mike@company.com Reminder: 15 minutes before ``` ## Checking Schedule ### Today's Schedule ``` User: What's on my calendar today? Praxos: Today's schedule (Oct 10, 2024): 9:00 AM - 9:30 AM Daily Standup 11:00 AM - 12:00 PM Client Review Meeting With: client@external.com 2:00 PM - 3:00 PM Sprint Planning 4:00 PM - 4:30 PM 1-on-1 with Manager You have 4 events today. ``` ### Specific Day ``` User: What do I have scheduled for next Monday? Praxos: Schedule for Mon, Oct 14: 10:00 AM - 11:00 AM Team Sync 1:00 PM - 2:00 PM Lunch with John 3:00 PM - 5:00 PM Workshop: New Tools 3 events scheduled. ``` ### Date Range ``` User: Show my calendar for this week Praxos: This week (Oct 10-16): Mon: 3 events Tue: 5 events Wed: 2 events Thu: 4 events Fri: 2 events Total: 16 events [Show details] [Export] ``` ## Finding Available Time ### Personal Availability ``` User: When am I free tomorrow? Praxos: Available times tomorrow (Oct 11): 9:00 AM - 11:00 AM 1:00 PM - 3:00 PM 4:00 PM - 6:00 PM Total: 5 hours available ``` ### Meeting Scheduling ``` User: Find a 30-minute slot when John, Sarah, and I are all free this week Praxos: Checking calendars... All available: • Wed, 2:00 PM - 3:00 PM • Thu, 10:00 AM - 12:00 PM • Fri, 11:00 AM - 12:00 PM [Schedule for Wed 2pm] [Other times] ``` ### Specific Constraints ``` User: When can I schedule a 2-hour meeting this week in the afternoon? Praxos: 2-hour afternoon slots available: Tue: 2:00 PM - 4:00 PM Wed: 1:00 PM - 3:00 PM Thu: 3:00 PM - 5:00 PM [Schedule] [See more times] ``` ## Managing Events ### Update Event ``` User: Move tomorrow's team meeting from 2pm to 3pm Praxos: ✓ Updated "Team Meeting" New time: Tomorrow, 3:00 PM - 4:00 PM Updated invites sent to 5 attendees ``` ### Cancel Event ``` User: Cancel my 4pm meeting today Praxos: Found event: "1-on-1 with Manager" at 4:00 PM Cancel this event? User: Yes Praxos: ✓ Event cancelled Cancellation notice sent to attendees ``` ### Add Attendees ``` User: Add alice@company.com to tomorrow's planning meeting Praxos: ✓ Added alice@company.com to "Planning Meeting" Meeting invite sent ``` ## Recurring Events ### Create Recurring ``` User: Schedule a daily standup at 9am on weekdays Praxos: ✓ Created recurring event "Daily Standup" Every weekday at 9:00 AM Duration: 30 minutes Starting: Tomorrow ``` ### Modify Series ``` User: Change all future standups to 9:30am Praxos: ✓ Updated recurring event New time: 9:30 AM (weekdays) Applies to: All future instances ``` ## Reminders ### Set Reminder ``` User: Remind me 30 minutes before my next meeting Praxos: ✓ Set 30-minute reminder for "Client Review" You'll be notified at 10:30 AM ``` ### Default Reminders Configure default reminders: * 15 minutes before (default) * 1 hour before * 1 day before * Custom timing ## Time Zones ### Time Zone Aware ``` User: Schedule call with Tokyo office at 9am their time Praxos: Tokyo is currently JST (UTC+9) 9:00 AM JST = 5:00 PM PDT (your time) Schedule for: Today, 5:00 PM PDT (9:00 AM JST tomorrow)? User: Yes Praxos: ✓ Created "Call with Tokyo Office" Today, 5:00 PM - 6:00 PM PDT Note: 9:00 AM - 10:00 AM JST ``` ### Multi-Zone Display ``` User: What time is my 2pm meeting in London time? Praxos: Your meeting at 2:00 PM PDT is: • 10:00 PM BST (London) • 6:00 PM EDT (New York) • 11:00 PM CEST (Paris) ``` ## Integration-Specific Features ### Google Calendar * Multiple calendar support * Color coding * Event attachments * Meet links auto-generation * Rich descriptions ### Microsoft Outlook * Teams meeting integration * Room booking * Response tracking * Category management * Shared calendars ## Smart Features ### Conflict Detection ``` User: Schedule team meeting tomorrow at 2pm Praxos: ⚠️ Conflict detected You already have "Client Call" at 2:00 PM Available nearby times: • 1:00 PM - 2:00 PM • 3:00 PM - 4:00 PM [Schedule anyway] [Pick new time] ``` ### Buffer Time ``` User: I need 15-minute breaks between meetings Praxos: ✓ Applied 15-minute buffer preference When scheduling, I'll ensure: - No back-to-back meetings - 15 minutes between events ``` ### Travel Time ``` User: Add 30 minutes travel time before in-person meetings Praxos: ✓ Will account for travel time For meetings with location: - Block 30 min before - Suggest earlier departure ``` ## Configuration ### Preferences Set your calendar preferences: * Default event duration (1 hour) * Working hours (9am-5pm) * Default reminders * Time zone * Week start day ### Multiple Calendars Manage multiple calendars: * Work calendar (primary) * Personal calendar * Team calendars * Shared calendars ``` User: Add this to my personal calendar, not work Praxos: ✓ Created in "Personal Calendar" [Move to another calendar] ``` ## Advanced Usage ### Conditional Scheduling ``` User: Schedule review meeting next week only if the project is done Praxos: ✓ Created conditional event "Project Review" Tentative: Next week TBD Condition: Project completion I'll remind you to confirm once project status is known ``` ### Batch Operations ``` User: Cancel all my meetings tomorrow Praxos: Found 5 meetings tomorrow: • 9:00 AM - Daily Standup • 11:00 AM - Client Call • 2:00 PM - Team Sync • 3:00 PM - Planning • 4:00 PM - 1-on-1 Cancel all 5 meetings? User: Yes, except the client call Praxos: ✓ Cancelled 4 meetings Kept: Client Call at 11:00 AM Cancellation notices sent ``` ## Troubleshooting ### Calendar Not Syncing * Check integration connection * Verify OAuth tokens are valid * Re-authenticate if needed * Check calendar permissions ### Events Not Appearing * Confirm correct calendar selected * Check date/time range * Verify time zone settings * Refresh calendar view ### Permission Errors * Ensure calendar write permissions * Check shared calendar access * Verify attendee email addresses ## Best Practices * Use clear, descriptive event titles * Always include relevant attendees * Set appropriate reminders * Add locations for in-person meetings * Include agenda in description * Respect others' availability ## Next Steps